Internal Audit/School Accounting Specialist

 

 

Nature of Work:

An employee in this position performs a variety of complex fiscal, budgetary, administrative, technical bookkeeping, and office duties requiring a keen awareness of Federal, State, Local and Special Programs. Work involves managing multiple budget codes and data bases; maintaining complex computer-based accounting systems, generating budgetary reports, providing informational data, maintaining numerous hard copy and computerized records and files; drafting informational documents, spreadsheets and correspondence using a variety of computer driven word processing, spreadsheet, and file maintenance programs. An employee will need to be detail oriented and impose a strong drive for accuracy. The employee must have a keen awareness of their assigned duties and time management to ensure those duties are completed on time with the ability to use discretionary judgement, analysis and independent action. The employee must exercise considerable tact and courtesy in dealing with the public and employees on a daily basis.

Duties and Responsibilities:

• This employee is the bridge of the Central Services Finance Office to our Schools. This person serves as the main point of contact for School Treasurers.
• In short term absences of a School Treasurer this employee will help ensure the main requirements of the office are met.
• Upon hiring of School Treasurer this employee will be integral in the training of the financial processes for the school.
• Provide support to individual schools through communication, periodic school visits, desk audits, and on-site mid-year and year end audits, as well as sharing workshop and meeting information
• Helps track progress of school spending towards allocations to ensure good use of all allotments
• Schools must be billed on a monthly basis for expenditures made by the Central Office which ultimately need to reside on the individual school’s financials. The employee will ensure that all billings are collected and the accounts balance at year end.
• Works with individual schools with monthly financial reporting and year end processes
• Summarizes data from various budget codes in comprehensive reports with limited instructions as required for auditing purposes of all funds and continued funding.
• Grant maintenance/reporting which involves collecting and compiling data, and submitting a request for reimbursement on a monthly basis for qualifying expenses.
• Ad hoc reporting
• Attend meeting as necessary for assigned department/grants.
• As a Central Office staff, we rotate duties at the reception area to ensure the receptionist is given a break and lunch
• Performs other related work as required
• Within the Finance department will be cross trained on certain tasks so as to serve as a backup in case of a short term absence in staff.

Knowledge, Skills, and Abilities:

• Knowledge of generally accepted accounting practices and principals;
• Knowledge of finance requirements for federal, state, local, and school system fiscal regulations, policies, and procedures;
• Knowledge of Microsoft Office, specifically Word and Excel; Google Apps.; with ability to adapt to change in technology;
• Strong skills in budget, purchasing, and invoice procedures;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to meet deadlines and adaptable to performing under stress or in emergency situations;
• Ability to proofread documents and prepare clear and comprehensive reports with accuracy;
• Ability to maintain confidential information;
• Ability to create and/or follow Standard Operating Processes (SOP) and/or reports, and/or manuals.
• Ability to cross train with in the department to increase flexibility of the team
• Work is considered light physical work, requiring the exertion of up to 10 pounds of force on occasion

 

Education, Training, and Experience:

• High School diploma
• Prefer - Associate’s degree in business, accounting, or closely related field;
• One to Two years of experience in finance, bookkeeping, or accounting technical work;
• An equivalent combination of education, training and experience which provides the required knowledge, skills, and abilities to successfully perform the essential duties of the job.

Reports To:  Director of Finance

FSLA Status: Non-Exempt

Disclaimer: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in the job.